AI for Government Contracting

Respond to Proposals with 'Big Agency' Confidence.

One unified platform to discover opportunities, draft faster, and manage the full proposal lifecycle—without missing compliance.

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RapidRFP.ai Platform Dashboard showing proposal management interface

Spend More Time Strategizing.
Less Time Drafting.

RapidRFP Opportunity Discovery and Matchmaking Dashboard

The Radar (New!)

Opportunity Discovery & Matchmaking

Predictive lead scoring scans government and private portals like SAM.gov, scoring opportunities based on your company's right to win. Gap analysis instantly identifies if your credentials and past performance meet mandatory requirements before you waste time bidding.

The Engine

Automated Proposal Architect

The heavy lifting of drafting. AI-powered requirement shredding reads RFP PDFs and automatically builds compliance matrices and response outlines. Context-aware generation adapts tone to specific agency or industry requirements, matching the formal style required for government contracting.

RapidRFP Lifecycle and Compliance Management Dashboard

The Ops

Lifecycle & Compliance Management

Automated compliance review provides a final sanity check, scanning your draft against the original RFP to ensure every "shall" and "must" requirement is addressed. A collaborative capture workspace unifies technical experts and sales leads to review AI-generated drafts, assign tasks, and track deadlines.

RapidRFP Intelligent Knowledge Base System

The Brain

The Intelligent Knowledge Base

A central intelligence layer. RapidRFP connects your proposals, proof points, case studies, and SME knowledge into one unified Knowledge Base—giving your team instant, unfair access to the strongest content for every question. Stale or unsupported claims are flagged before they make it into the response.

AI that does all the heavy lifting without the hassle!

Powerful features designed to streamline your entire proposal workflow from start to finish.

Go / No-Go Decision Intelligence

Know which opportunities deserve your time before your team spends hours analyzing them. AI evaluates opportunity fit, highlights capability gaps, and estimates complexity.

Reduce wasted proposal effort Improve bid quality and win probability Align decisions with real data

Evaluation Matrix Generator

Understand exactly how buyers will score your proposal before you start writing. AI extracts evaluation criteria and builds weighted scoring frameworks aligned to buyer priorities.

Focus writing on scoring impact Increase technical alignment Improve section consistency

Compliance Automation

Never miss a requirement again. AI shreds the RFP into requirement-level checkpoints and builds a real-time compliance matrix tracking completion, ownership, and risk exposure.

Reduce compliance errors Accelerate review cycles Improve submission confidence

Inbuild Document Editor

Draft, edit, and finalize proposals in one centralized AI-assisted environment. AI-generated first drafts, real-time collaboration, and version control built for proposal teams.

Reduce drafting time dramatically Maintain consistent voice and accuracy Seamless team collaboration

Analytics & Project Management

Track proposal progress, set deadlines, and get smart alerts before things slip. Real-time dashboards show team performance, bottlenecks, and win/loss analytics.

Automated deadline alerts Track progress in real-time Data-driven performance insights

Swipe to explore

Measurable Impact on Your Team

Real results from teams using RapidRFP

8-10x Faster

Response Times & RFP Cycles

70%+ Better

Response Precision & Alignment

2-3x More Output

More Proposals with the Same Team Capacity

Data Security

Your data is processed with enterprise-grade security. We never sell or transfer your data to third parties.

Private LLM Infrastructure

Your proposals never train public AI models. Dedicated, isolated infrastructure ensures your content stays yours.

GovCloud Ready

Deployable in AWS GovCloud or Azure Government for federal compliance requirements.

Encryption & Access

End-to-end encryption, role-based access controls, and workspace isolation.

Audit Logs

Complete audit trails for compliance reporting and security reviews.

SOC 2 Alignment

Security practices aligned with SOC 2 Type II standards.

Frequently Asked Questions

Everything you need to know about RapidRFP

What is RapidRFP?

RapidRFP is an AI platform built for government contractors to find opportunities, shred requirements, draft responses, and manage compliance—in one workflow.

Which opportunities can RapidRFP help us find?

RapidRFP can support discovery across public portals (e.g., SAM.gov) and other sources, then help you match opportunities to your capabilities (NAICS/PSC, set-asides, agency fit, past performance alignment, etc.).

How does "opportunity matchmaking" work?

It scores opportunities using your company profile (capabilities, certifications, past performance, geography, set-asides, keywords) and flags gaps early—so you don't waste time on bids you can't win.

Can RapidRFP shred an RFP and generate a compliance matrix automatically?

Yes—RapidRFP can extract requirements ("shall/must"), deliverables, instructions, and deadlines to create a compliance matrix / checklist and a response outline.

Does the AI write the proposal for us?

It drafts sections and answers based on your Knowledge Base and the RFP requirements—but you stay in control. Think "first-draft acceleration + consistency," with human review where it matters.

How do you prevent hallucinations or incorrect claims?

We use a grounded workflow: answers are generated from your approved content, and you can require citations/traceability back to source documents. The system is designed for human-in-the-loop review before submission.

What files can we upload to build our Knowledge Base?

Typically: past proposals, resumes, case studies, SOW/PWS responses, capability statements, policies, and technical docs (PDF/DOCX). Exact formats depend on your ingestion setup.

Is our data secure?

RapidRFP is designed with security best practices: encryption in transit, access controls, and workspace isolation. If you have specific requirements (SOC 2, FedRAMP, GovCloud, CUI), we can align the deployment/controls accordingly.

Can we use RapidRFP for CUI or ITAR content?

Potentially—but it depends on your compliance needs and deployment model. Many teams use a controlled configuration and strict access policies for sensitive content. If you handle CUI/ITAR, you should implement the right controls and review process.

Do we need to replace our current proposal tools?

Not necessarily. RapidRFP can complement your workflow by improving requirements extraction, drafting speed, reuse, and consistency—and can integrate alongside your existing tools where needed.

Does it support team collaboration (SMEs, color reviews, versioning)?

Yes—RapidRFP can support collaboration workflows like assigning sections, tracking progress, managing revisions, and running structured reviews (Pink/Red/Gold style).

Can RapidRFP help with Go/No-Go decisions?

Yes. It can summarize scope, compliance load, evaluation criteria, and likely gaps so teams can make faster, more objective bid decisions.

How long does onboarding take?

A lightweight setup can be quick (import key docs + define your profile). More mature teams may onboard in phases (Knowledge Base + templates + review workflows).

What types of customers is RapidRFP best for?

It's built for small and mid-sized government contractors who want to increase throughput, standardize quality, and reduce time spent on repetitive drafting and compliance checking.

Does RapidRFP guarantee a win?

No tool can guarantee awards. The goal is to improve your odds by increasing speed, compliance confidence, consistency, and alignment to evaluation criteria—while freeing your team to focus on strategy and differentiation.